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AGCT Program Folders/2021 Programs/221 Spring Exhibit

New Bylaws Adopted April 2, 2006

as amended November, 4, 2007

Exhibit Rules are at the bottom of this page.

a non-profit corporation devoted to encouraging art and artists in central Texas

Section 1. Registered Office and Agent. The registered agent of the Association shall be its sitting President, and its registered office shall be the President's home, which shall be located in McLennan County, Texas. The President's name and contact information shall be available on the Association's web site,
Section 2. Directors. The directors of the Association shall be its sitting officers, which shall include at least a President, a Vice President, a Secretary and a Treasurer. The officers' names and contact information shall be available on the Association's web site,
Section 3. Management. Management of the affairs of the Association shall be vested in its members. Unless the members vote to amend these bylaws, most of the ordinary management of the association shall be delegated to the officers and the Executive Board, as specified in ARTICLE II.

Section 1. Officers. The officers of the Association and their functions shall be as follows:
President: The President shall speak in the name of the Association, shall prepare agendas for and preside at all meetings, and shall approve of all payments made by the Association.
Vice President: The Vice President shall arrange programs for the general meetings of the Association, and in the absence of the President, shall fulfill the duties of the President.
Treasurer: The Treasurer shall be responsible for collecting dues and any other income for the association, for dispersing Association funds to make payment for any expenses authorized by the Executive Board and approved by the President, for keeping careful records of all transactions, and for reporting these transactions to the Executive Board and the members on a regular basis. Withdrawals or changes in interest bearing accounts shall require the signatures of two (2) unrelated officers of the Association.
Recording Secretary: The Recording Secretary shall keep minutes of all meetings of the Association, and shall make them available to any member. The minutes shall be subject to approval by those at the next meeting of the group for which the minutes were taken.
Corresponding Secretary: The Corresponding Secretary shall write letters or cards on behalf of the Association to members or others as directed by the President or the Executive Board.
Other Officers: Officers may be added or deleted by a two-thirds (2/3) vote of the members present at a general meeting. This section shall be amended accordingly to reflect the current officers and their duties.
Section 2. Executive Board. The voting members of the Executive Board shall consist of the officers listed above and any committee chairs appointed by the President and approved by a majority of the elected officers. Committee chairs may enlist the help of other members, subject to approval by the President. The ordinary management of the Association shall be conducted by the officers and committee chairs between meetings of the Executive Board, subject to direction by a majority vote of the Executive Board. The Executive Board shall meet at least four (4) times each year, at the call of the President. The committee chairs and their duties shall be as follows:
Exhibits Chair: The Exhibits Chair shall be responsible for finding venues for exhibiting members' art, for establishing the guidelines for submitting art to these exhibits, and for ensuring that personnel are available to mount, oversee and dismount these exhibits.
Membership Chair: The Membership Chair shall be responsible for recruiting new members; for encouraging current members to renew; for maintaining a list of all members' names, addresses, phone numbers, and email addresses; and for keeping the officers informed of any changes. Members names shall also be published to all other members, along with the other data, unless a member chooses to keep the other data confidential.
Hospitality Chair: The Hospitality Chair shall be responsible for enlisting members to provide refreshments for general meetings.
Web Site Chair: The Web Site Chair shall be responsible for maintaining the Association web site, which shall include at least the officers and their contact information, a calendar of future events, a report of past events, galleries of members' art, and links to other relevant sites.
Publicity Chair: The Publicity Chair shall be responsible for advertising the programs of the Association to the general public and to the Association members.
Scrapbook Chair: The Scrapbook Chair shall maintain a scrapbook of Association activities.
Projects Chair: The Projects Chair shall be responsible for coordinating any projects assumed by the Association, such as providing art education or scholarships to art students. Specific projects may be managed by assistants.
Other Chairs: Other chairs may be appointed by the President with the approval of the Executive Board. This section shall be amended accordingly to reflect the current committee chairs and their duties.
Section 3. Election and Term of Office. Officers shall be elected by a majority vote of the membership at the November meeting of the Association. Officers shall serve for one (1) year, starting with the day following election and terminating when a replacement has been elected and qualified.
Section 4. Vacancies. Officer vacancies shall be filled by a majority vote of the membership at the next general meeting.
Section 5. Quorum. A majority of the members of the Executive Board shall be necessary to constitute a quorum for the transaction of business. If it is not feasible to gather the Executive Board to make a timely decision, the President may poll the Board members by phone, email, or mail to conduct business.
Section 6. Compensation. Officer and committee chairs shall not be paid for attending meetings or for performing the duties of his or her job.

Section 1. Participation: All dues paying Members of this Association shall have the right to attend and participate in any and all meetings of the membership.
Section 2. Categories: The following membership categories and dues shall be available:
Students twenty years of age or younger: $10 per calendar year if paid before January 1 of that year, otherwise, $1 per month of the remainder of the calendar year.
Regular members: $20 per calendar year if paid before January 1 of that year, otherwise, $2 per month of the remainder of the calendar year.
Exhibit Level members: $30 per calendar year if paid before January 1 of that year, otherwise, $3 per month of the remainder of the calendar year. Exhibit level members are entitled to have a web gallery of their works.
Patron members: $100 per calendar year. Patron members are entitled to have a web gallery of their works, and they receive a ten percent (10%) discount on members' works at Association exhibits.
E-mail discount: Except for Patron members, the annual dues of members receiving notices by e-mail, rather than by U. S. Mail, and joining before January 1, shall be reduced by $5, since this reduces Association expenses.

The Association shall keep correct and complete books and records of account and shall also keep minutes of the proceeding of its Executive Board, and it shall keep at the registered office a record giving the names and addresses of the members of the Executive Board. All books and records of the Association may be inspected by any member of the Executive Board, or his agent or attorney, for any proper purpose at any reasonable time.

The fiscal year of the Association shall begin on the first day of January of every year and run through the last day of the following December.

By resolution duly adopted by a majority of the Executive Board, the Association may adopt a seal, which shall be in the form of a circle and shall include the name of the Association and the words "Founded 1965."

All meetings of the membership, Executive Board and any special or standing committee shall be governed first by these Bylaws (a copy of which shall always be present) and second by Robert's Rules of Order.

These Bylaws may be altered, amended or repealed, and new Bylaws may be adopted by a two-thirds (2/3) majority of the members present at any regular meeting.

Adopted by the membership to supersede and revoke all prior Bylaws at the regular meeting of the membership on April 2, 2006, and amended November 4, 2007.


Exhibition Rules:

    1.  Only current, dues-paying members may exhibit at Art Guild exhibits.

    2.  Art must be delivered and picked up by the artist or a designated agent at the times set by the exhibit Chair .  No art shall be added after the official installation.  Once installed, all art shall remain in place until the exhibit is over.  A fine of $5 per item will be imposed on the owners of any art not picked up during the specified period.  If fines are not paid, the works will become the property of the Art Guild and may be sold by the guild with proceeds going into the guild treasury.

    3.  Unless requested to complete a theme, art previously shown at a particular venue cannot be accepted again.

    4.  All art and frames must be clean and in good condition.  All hanging art must be provided with wires.  Three dimensional art must be free standing or provided with stands by the artists.

    5. Some exhibits will have themes established by the Exhibit chairs or the venue managers.  Exhibit Chairs have the authority to reject any art they find inappropriate for the exhibit.  Most Venue managers also reserve the same right, and some completely control the selection of art to be displayed.


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