New Bylaws Adopted April
as amended November, 4, 2007
Exhibit Rules are at the bottom of this page.
BYLAWS OF THE ART GUILD OF CENTRAL TEXAS
a non-profit corporation devoted to encouraging art and artists in central
ARTICLE I. OFFICE, AGENT, DIRECTORS AND MANAGEMENT
Section 1. Registered Office and Agent. The registered agent of the
Association shall be its sitting President, and its registered office shall
be the President's home, which shall be located in McLennan County, Texas.
The President's name and contact information shall be available on the
Association's web site, www.artguildct.org.
Section 2. Directors. The directors of the Association shall be its
sitting officers, which shall include at least a President, a Vice
President, a Secretary and a Treasurer. The officers' names and contact
information shall be available on the Association's web site,
Section 3. Management. Management of the affairs of the Association
shall be vested in its members. Unless the members vote to amend these
bylaws, most of the ordinary management of the association shall be
delegated to the officers and the Executive Board, as specified in ARTICLE
ARTICLE II. OFFICERS AND EXECUTIVE BOARD
Section 1. Officers. The officers of the Association and their
functions shall be as follows:
President: The President shall speak in the name of the Association,
shall prepare agendas for and preside at all meetings, and shall approve of
all payments made by the Association.
Vice President: The Vice President shall arrange programs for the
general meetings of the Association, and in the absence of the President,
shall fulfill the duties of the President.
Treasurer: The Treasurer shall be responsible for collecting dues and
any other income for the association, for dispersing Association funds to
make payment for any expenses authorized by the Executive Board and approved
by the President, for keeping careful records of all transactions, and for
reporting these transactions to the Executive Board and the members on a
regular basis. Withdrawals or changes in interest bearing accounts shall
require the signatures of two (2) unrelated officers of the Association.
Recording Secretary: The Recording Secretary shall keep minutes of
all meetings of the Association, and shall make them available to any
member. The minutes shall be subject to approval by those at the next
meeting of the group for which the minutes were taken.
Corresponding Secretary: The Corresponding Secretary shall write
letters or cards on behalf of the Association to members or others as
directed by the President or the Executive Board.
Other Officers: Officers may be added or deleted by a two-thirds
(2/3) vote of the members present at a general meeting. This section shall
be amended accordingly to reflect the current officers and their duties.
Section 2. Executive Board. The voting members of the Executive Board
shall consist of the officers listed above and any committee chairs
appointed by the President and approved by a majority of the elected
officers. Committee chairs may enlist the help of other members, subject to
approval by the President. The ordinary management of the Association shall
be conducted by the officers and committee chairs between meetings of the
Executive Board, subject to direction by a majority vote of the Executive
Board. The Executive Board shall meet at least four (4) times each year, at
the call of the President. The committee chairs and their duties shall be as
Exhibits Chair: The Exhibits Chair shall be responsible for finding
venues for exhibiting members' art, for establishing the guidelines for
submitting art to these exhibits, and for ensuring that personnel are
available to mount, oversee and dismount these exhibits.
Membership Chair: The Membership Chair shall be responsible for
recruiting new members; for encouraging current members to renew; for
maintaining a list of all members' names, addresses, phone numbers, and
email addresses; and for keeping the officers informed of any changes.
Members names shall also be published to all other members, along with the
other data, unless a member chooses to keep the other data confidential.
Hospitality Chair: The Hospitality Chair shall be responsible for
enlisting members to provide refreshments for general meetings.
Web Site Chair: The Web Site Chair shall be responsible for
maintaining the Association web site, which shall include at least the
officers and their contact information, a calendar of future events, a
report of past events, galleries of members' art, and links to other
Publicity Chair: The Publicity Chair shall be responsible for
advertising the programs of the Association to the general public and to the
Scrapbook Chair: The Scrapbook Chair shall maintain a scrapbook of
Projects Chair: The Projects Chair shall be responsible for
coordinating any projects assumed by the Association, such as providing art
education or scholarships to art students. Specific projects may be managed
Other Chairs: Other chairs may be appointed by the President with the
approval of the Executive Board. This section shall be amended accordingly
to reflect the current committee chairs and their duties.
Section 3. Election and Term of Office. Officers shall be elected by
a majority vote of the membership at the November meeting of the
Association. Officers shall serve for one (1) year, starting with the day
following election and terminating when a replacement has been elected and
Section 4. Vacancies. Officer vacancies shall be filled by a majority
vote of the membership at the next general meeting.
Section 5. Quorum. A majority of the members of the Executive Board
shall be necessary to constitute a quorum for the transaction of business.
If it is not feasible to gather the Executive Board to make a timely
decision, the President may poll the Board members by phone, email, or mail
to conduct business.
Section 6. Compensation. Officer and committee chairs shall not be
paid for attending meetings or for performing the duties of his or her job.
ARTICLE III. MEMBERS
Section 1. Participation: All dues paying Members of this Association
shall have the right to attend and participate in any and all meetings of
Section 2. Categories: The following membership categories and dues
shall be available:
Students twenty years of age or younger: $10 per calendar year if
paid before January 1 of that year, otherwise, $1 per month of the remainder
of the calendar year.
Regular members: $20 per calendar year if paid before January 1 of
that year, otherwise, $2 per month of the remainder of the calendar year.
Exhibit Level members: $30 per calendar year if paid before January 1
of that year, otherwise, $3 per month of the remainder of the calendar year.
Exhibit level members are entitled to have a web gallery of their works.
Patron members: $100 per calendar year. Patron members are entitled
to have a web gallery of their works, and they receive a ten percent (10%)
discount on members' works at Association exhibits.
E-mail discount: Except for Patron members, the annual dues of
members receiving notices by e-mail, rather than by U. S. Mail, and joining
before January 1, shall be reduced by $5, since this reduces Association
ARTICLE IV. BOOKS AND RECORDS
The Association shall keep correct and complete books and records of account
and shall also keep minutes of the proceeding of its Executive Board, and it
shall keep at the registered office a record giving the names and addresses
of the members of the Executive Board. All books and records of the
Association may be inspected by any member of the Executive Board, or his
agent or attorney, for any proper purpose at any reasonable time.
ARTICLE V. FISCAL YEAR
The fiscal year of the Association shall begin on the first day of January
of every year and run through the last day of the following December.
ARTICLE VI. SEAL
By resolution duly adopted by a majority of the Executive Board, the
Association may adopt a seal, which shall be in the form of a circle and
shall include the name of the Association and the words "Founded 1965."
ARTICLE VII. RULES
All meetings of the membership, Executive Board and any special or standing
committee shall be governed first by these Bylaws (a copy of which shall
always be present) and second by Robert's Rules of Order.
ARTICLE VIII. AMENDMENTS
These Bylaws may be altered, amended or repealed, and new Bylaws may be
adopted by a two-thirds (2/3) majority of the members present at any regular
Adopted by the membership to supersede and revoke all prior Bylaws at the
regular meeting of the membership on April 2, 2006, and amended November 4,
Only current, dues-paying members may exhibit at Art Guild exhibits.
Art must be delivered and picked up by the artist or a designated agent
at the times set by the exhibit Chair . No art shall be added
after the official installation. Once installed, all art shall
remain in place until the exhibit is over. A fine of $5 per item
will be imposed on the owners of any art not picked up during the
specified period. If fines are not paid, the works will become the
property of the Art Guild and may be sold by the guild with proceeds
going into the guild treasury.
Unless requested to complete a theme, art previously shown at a
particular venue cannot be accepted again.
All art and frames must be clean and in good condition. All
hanging art must be provided with wires. Three dimensional art
must be free standing or provided with stands by the artists.
exhibits will have themes established by the Exhibit chairs or the venue
managers. Exhibit Chairs have the authority to reject any art they
find inappropriate for the exhibit. Most Venue managers also
reserve the same right, and some completely control the selection of art
to be displayed.